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What are roles rates and named rates?

When labor cost planning is being done at the detailed level, the visibility of the budgets and actuals, are broken down by labor roles. EPM Live provides the flexibility to view costs at the detail level while using the cost category role rate or by using the named rate assigned to a resource.

1. View Planning at the Detailed Level (Cost Category Role Level)

  • Planning at the Detailed Level (Cost Category Role Level) allows for detailed cost tracking. Costs are broken down for each type of resource (based on their roles). Costs are calculated based on the estimated labor effort at the associated rates. This is type of planning is more focused on time, which then derives the costs. The use case here is organizations who use this type of planning do so as they need visibility of their budgets and actuals, broken down by labor roles. This may be in accordance with contracts or services agreements that specify a contracted quantity of time to be spent by the resources involved. In this example, we can see users do not enter costs directly, but rather enter the unit of measure (UOM), which is hours. Then, based on each role's rate, the cost would auto-calculate.

1.1. View Cost Analyzer with Planning at the Detailed Level (Cost Category Role Level)

  • Time is entered and costs are calculated accordingly.

2. Role Rates

A Cost Category Role is a labor cost category. Thus, each cost category role entered has an associated base rate entered by the Site Collection Administrator (SCA). This base rate may change over time and to accurately account the rate changes, an effective rate date can be entered and then the rate will update according to the effective date. This base rate will populate the rate standard rate field in the resource pool.

3. Named Rates

Additional Named Rates may be added in the Rates Table by the SCA and once the Rates Table is populated, then the Resource Rates can be entered for specific Resources. The Rates Table is to be used if the Role Rate needs to be further specified. For example, there may be a standard rate for the Business Analyst Role. However, there may be senior level business analyst and intern level business analysts that have a higher or lower rate than the standard business analyst rate.

Note: It is NOT required to associate resources to a named rate. However, to note that a specific resource's rate is different than that of their role, the SCA would add the resource to the named rate in the rates table and that resource named rate would supersede the standard rate. The Standard Rate field in the Resource Pool for the resource will be updated to the new named rate.

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