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What is a document version?

Versioning makes it possible for you to store, track, and restore items in files in a library as they are changed. When versions are tracked for lists or libraries, revisions to the files and their properties are stored. This enables you to manage content as it is revised as well as makes it possible to restore a previous version. Versioning is helpful when several people work together on projects, or when information goes through stages of development and review.

With versioning enabled you can record a version history. By doing so, you can see when a file was changed, who changed it, the changes made, and comments that users include about their changes. You can also restore a previous version as your current version if needed. For example, if you make a mistake in a current version or delete a part of a document by mistake, you can easily replace your current version with a previous version. Your current version then becomes part of the version history.

Viewing a previous version is possible without overwriting your current version. Libraries can track both major versions and minor versions. The number of versions that people can store can be set by your site collection administrator. To enable versioning, see your site collection administrator.

Click the Version History Button

  • Click the Version History button.

View the Version History

  • View the Version History.

View the Drop Down Arrow

  • Click the drop down arrow to the right of the date field.

View the Options Available

  • View the options available. You can restore a previous version as your current version if needed. You can easily replace your current version with a previous version. Your current version then becomes part of the version history.
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