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How do I manage cost categories?

This article will show you how to manage the Cost Categories. All Cost Categories show on the Cost Categories Settings page, whether they are in use in any/some of the Cost Types.

1. Cost Planner

The Cost Category structure may be built out as a hierarchy with both Labor Cost Categories and Non-Labor Cost Categories. For each Cost Type, you would determine which Cost Categories show.

2. Navigate to Cost Categories

  1. Select the Settings Gear icon on the Icon Bar.
  2. Under the Cost Management heading, select Cost Categories.

3. Menu Options

  • Save: Saves, but does not close the page.
  • Add: Add a cost category (either summary or child row).
  • Add Role: Add a cost category role (pulls in from the Roles page).
  • Delete: Deletes the selected row(s).
  • FTE (Full Time Equivalent): Use this option to specify the FTE of 1 resource per role.
  • Rates: Use this option to specify the role rates.
  • Major Category: This is an optional setting.
  • Default Major Category Item: This drop down menu changes based on which major category is selected.

4. Example Non-Labor Cost Categories

Example Cost Categories. If planning Resource costs at a summary level, note the "Labor" summary Cost Category. If planning costs at the detailed role level, note the Cost Category Roles below. It is recommended to only use one type of planning of your labor costs (summary level or role level).

The Non-Role Cost Categories do not normally have a UOM (unit of measure).

5. Example Labor Cost Categories

The Labor Cost Categories, in other words the Cost Category Roles, pull in from the Roles page. If you haven't already, create the roles on the Roles Page. Then, they'll show on this page.

The UOM (unit of measure) is hrs (hours), meaning the role rate multiplied by the number of hours will result in the cost.

6. Add a New Non-Labor Cost Category

  1. Select the heading row for which the new cost category is a child row.
  2. Click the Add button.
  3. Double-click the 'New Row' text. Then, type in the name of the Cost Category.

Note: To move the Cost Categories, click, drag, and drop as needed. There are little blue and green colored arrows to indicate how/where you are moving the Cost Category.

7. Add a New Cost Category Summary Row

For each Role created on the Roles page, a new Cost Category Role is added to the Cost Categories page automatically under the Labor Cost Category heading. If you are setting up a hierarchy of Cost Category Roles, you may want to add the Roles in as a child row beneath the summary row. In this example, I added a new Role, Engineer, to my Site on the Roles page. It was automatically added to my " Labor" Cost Category Parent/Summary row. To add another set of roles that may are different than the Labor Cost Category roles, follow these steps:

  1. Select Labor
  2. Click the Add button. This will put the new cost category row as a child to Labor. Click, drag, and drop so that the new row is equal in the hierarchy with Labor.
  3. Type in the name of the Cost Category summary row. Type in hrs (hours) as the UOM (unit of measure).

8. Add Labor Cost Category Roles

Now, the following steps describe how to add the Engineer Role to my other Cost Category Parent/Summary row.

  1. Select the summary row.
  2. Click the Insert Role Row as Child button.
  3. Select the Cost Category Role.
  4. Click the Select button.

The Unit of Measure field will populate with hrs (hours) for the Labor Cost Category.

9. Delete a Cost Category

  1. Select the Cost Category to delete.
  2. Click the Delete button.

Note: If a Cost Type is using a Cost Category, that Cost Category cannot be deleted. First, remove that Cost Category from the Cost Type(s). Then, return to the Cost Categories page to delete the desired Cost Category.

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